Recording a meeting

1. Start Teams meeting
2. Select Start Recording from the More Options (ellipsis) menu to start meeting recording and Stop Recording from the same menu when recording is complete.

3. To find the meeting recording navigate to the Chat tab of your Teams app or to the Posts tab of the channel where you held the meeting. You will see a placeholder for the video stating that the recording is in the process of being generated.

4. When the recording is finished processing the meeting information will look like this:

5. The meeting recording is now available in the Chat tab of Teams or in the Posts tab of the channel where the meeting was held, for the meeting organizer as well as for the meeting attendees.

The meeting is also available in Stream.

If the meeting was held in a team the recording should be available for everyone to view.

If the meeting was scheduled using Outlook or using the Teams calendar but was not held in a designated team channel, the meeting organizer will have to give meeting attendees permission to access the video.

Share with ‘cortland.edu’ email addresses, Teams new version

1. Select the ellipsis the top right corner of the meeting notification
2. Choose open in Stream from the menu to open directly to the video page

3. In the Details section, choose the ellipsis for more options, then select Update Video Details from the menu.

4. To specify the sharing settings for the video, go to the Permissions section in the center of the Update video details window

5. In the Share with section, you can choose People, Channels or Groups to share with.

FYI: Currently, it is only possible to share the video with others with a ‘cortland.edu’ email address using sharing functions in Stream.

If you are sharing a singular video with one or two people you can choose People. Those people do not have to be the ones that were in the meeting.

If you will be sharing videos with the same group of people regularly you may want to create a Group, or find a group you have already created.

If you regularly share with a Group and want to put the videos in different categories, you may want to create a Channel, or find a channel you have already created.

6. When you have chosen the people to share with select Apply in the center top of the window

7. The video screen will re-open.
8. Now, the meeting attendees will be able to access the video from the placeholder in the Chat tab in their Teams app.
9. To share the video with people who were not in the meeting, select the Share button

10. Choose Copy to copy the link

11. Paste the link wherever it will be accessed by the person or group.

Or

10. Select the Email tab
11. Enter the names of the people to email the video to (cortland.edu address only)
12. Choose Send and Close

If you do not see the menu options above or do not see the meeting recording in Stream you may be using an older version of Teams. Also, if you are planning to share the recording with people with non-‘cortland.edu’ email addresses use the directions below.

Sharing using Teams old version or with non-‘cortland.edu’ email addresses

1. Navigate to the Chat tab of Teams
2. Select the listing in Chat with the meeting name and a purple calendar icon

The meeting will be in the chat.

3. Choose Download on the meeting placeholder to download the recording to your computer

4. Navigate to your OneDrive by selecting the app launcher (nine white dots) in the top left corner of your MyRedDragon or Outlook webmail screens and then choosing One Drive from the Office 365 app list

5. Select Upload and choose Files

This will open the File Manager on your computer

6. The meeting video will be in your Downloads folder, select it to upload it to OneDrive
7. When the file is uploaded select the circle in front of the file name
8. Choose Share from the top menu or from the more options menu you get when selecting the ellipsis next to the file name.

This will open the Sharing dialog box

9. The default sharing option is the 'People in SUNY Cortland with the link can edit.' If you only want to disallow editing select the pencil next to name and choose Can View

10. To change the group who will have permissions select People in SUNY Cortland….. to open the link settings. Choose who you will be sharing with and to allow or disallow editing

11. Select Apply
12. Next enter the names of the people you will share the video with or choose Copy link to put the link somewhere accessible.