Teams - Sharing Files

Files in a team are automatically shared with all members of the team. You can also share files with people who are not members or guests of the team.

Sharing Files

1. Select the file to be shared
2. Choose the Share button or the Share command from the menu to open the sharing dialog box
   
3. When using the dialog box, you can either share directly with individuals or via link

Share directly

1. Select the Share button or use the Share command to open the sharing dialog box
2. In the top field enter the name of the person to share with from Cortland and the directory listing will show. Select the listing.
   1. To share with those without a cortland.edu email address, enter the email address directly in the field
3. Select the sharing options using the dropdown menu next to the edit ‘pencil’

4. Click Send

Share via link

1. Select the Share button or use the Share command to open the sharing dialog box
2. Click the Setting button to confirm sharing settings
3. Choose who the link works for from those available
4. Choose the editing settings from those available

5. Select Apply
6. Select Copy Link
7. Paste link where it is needed

Sharing Settings

People in SUNY Cortland – Organization account is required, a cortland.edu email address.

Only people with existing access – Reshare with people in your organization who already have access

People you choose – share with specific people you choose inside or outside of SUNY Cortland, using their name, group, or email address.

Can edit – can make any changes to the file

Can review – Can suggest changes, can comment

Can view – Can’t make changes to the document, but can download

Can’t download – Can view the file but cannot download it