Getting Started

First, apply for your Cortland WebEx account using the form in the Popular Links section on the Tech Help tab of MyRedDragon. In approximately 2 hours you will receive an email from Cisco with the subject line “SUNY Cortland has invited you to WebEx”.

Open the email, scroll down and choose Activate

If you do not receive an email in about a day, please try to log in to sunycortland.webex.com with your Cortland credentials.

This will open your web page:

You can bookmark this page or sign in here again from sunycortland.webex.com

From your WebEx home page, you can:

• start or schedule a meeting
• see your list of upcoming meetings
• access your meeting recordings

Downloads

Next, go to the Downloads tab on your WebEx home page.

Download the Cisco Webex Scheduler for Outlook.

You can download the Webex app, but it is not necessary.

What type of meeting should you use?

There are two types of meetings in WebEx, a Personal Room meeting or a standard scheduled Pro Meeting.

For office hours, use Personal Room

For course sessions, use Pro Meeting

Personal Room meetings are best for impromptu meetings, and for back-to-back meetings like office hours or advising appointments, when the host wants to remain in one meeting room for several meetings and have attendees join at different times.

• URL (web address) which does not change and is specific to you. All Personal Room meetings use your Personal Room URL as the meeting link that users click to join. You can find your Personal Room URL by looking underneath the Personal Room title.
• Allows you to ‘open the door’ for a specific attendee and ‘expel’ an attendee.
• Attendees can’t join before the meeting starts.
• When using your Personal Room, people wait in the virtual lobby until you admit them.

Standard scheduled meetings (WebEx Pro Meeting)

You can schedule a meeting from your Cisco WebEx site or using Outlook.

• You can schedule single occurrence or recurring meetings
• You can choose to require registration when you schedule the meeting
• Attendees must have the correct meeting number or meeting URL to join the meeting
• You can choose to allow the attendees to join the meeting up to 15 minutes before start time when you schedule the meeting
• Each meeting has a unique meeting URL that users click to join.