Synchronize Department Chairs

Sharepoint

The Registrar's office keeps a Sharepoint List of active Department Chairs. The link to that list is: Registrar's Office - DEPTMANAGEMENT - All Items  This automated process uses that list as a reference to sync titles in the Directory.

The list column that is used is: DEPT_CHAIR_EMAIL. This column should be filled out with the Cortland email address of the person who is the active department chair. There should only ever be one email address in that field. The person who's email address in that field will end up having a title of Department Chair in the Directory after the Jenkins process (explained below) runs.

Please note that for the purposes of this process, a Department Chair is defined as the chair of an academic department. It does not include coordinators of smaller departments like CAP.

Jenkins

There is a Jenkins process which synchronizes Department Chair titles in the Directory with those in the Sharepoint list described above. The job in question is named "Directory - Synchronize Department Chair Titles with Registrar List". This job is scheduled to run four times a year on the first and sixth of both August and January. To run the job on demand, follow the these steps:

1. In a web browser, navigate to http://automation.cortland.edu:8080/. Note: You must be on campus in order to access that web page.
2. Login with the same credentials that you use to log into your computer. Do not put @cortland.edu after your username.
3. Navigate to the job named “Directory - Synchronize Department Chair Titles with Registrar List”.
   1. If you do not see that job listed, please use the "Automation Support" button in the upper right hand corner of this page to request access.
4. Click the "Build Now" button in the left hand menu. 
5. The job will run. Any errors will be reported to Programming and Integrations.