Creating a pdf from a MS document

In order to create an accessible pdf from an original Word or PowerPoint document first add alt text and other accessibility features, then use the Accessibility Checker in the Microsoft program to check for any accessibility issues that still need to be corrected. When the Accessibility Checker says that no accessibility issues have been found, then save the document as an Adobe pdf.

Saving a Word, Excel or PowerPoint document as a pdf

1. Save the document in a .docx, .xlsx or .pptx format
2. Select File > Save as Adobe pdf
3. Choose the file name and location of the pdf document
4. Make sure the View Result checkbox is checked
5. Click Save

After saving the document will automatically open in Adobe Acrobat DC.

Note: If you do not have Adobe Acrobat DC the file will open in Adobe Reader DC. In order to check the accessibility of your document you will need Acrobat DC which is available from the college. Order using the online hardware/software ordering system or contact your department secretary.