If you are planning to upload a document to a website or app there are three basic steps:
- Capture the document image,
- Save the image somewhere that is accessible, this may be your laptop or desktop computer or your phone,
- Find the document and upload it
There are different ways to capture a document image, depending on the type of document you have as well as the type of device you have to capture it. In this instance we are trying to take a scan of your COVID vaccine card using either a scanner on your phone or the multi-function device at your office, and upload it to the Vaccine Recorder App.
Scan using a smartphone app
There are many scanner apps for your smartphone including AdobeScan, Microsoft Office Lens, SwiftScan and CamScanner. This example uses CamScanner, which is a free scanning app.
1. Open the scanning app on your phone
2. Select the ‘new scan’ icon, it will probably be a camera
3. When the document is shown on the screen, is in focus click the camera icon again
4. The document will be shown with 8 ‘handles’ (dots) around it. These can be adjusted in case they capture more area than just the document or not enough of the document.
5. If everything is correct select the Next arrow
6. When the document is complete - you have scanned everything you need, choose the Share icon to share via the most convenient app.
To easily access to document send it to your cortland.edu email address via email.
7. Next open your email and download the attachment to your computer or to your SUNY Cortland OneDrive.
Scan using your office’s multi-function device
The multi-function machine in most offices on campus is a Samsung Multi Xpress and looks like this:
1. Open the top of the machine and put the document face down on the surface. You will line it up with the top left corner of the surface:
2. Close the top of the machine then choose Scan & Send on the control panel:
3. On the next screen enter the email to send the scan to in the Add Destination field. Send it to your Cortland email address.
4. Select Done on this screen.
5. Next select Send and then Start
The document will be sent to the email address you entered in the destination field. You can open the email and download the attachment to your computer or to your SUNY Cortland OneDrive.