Blackboard - Linking Webex to Your Course

This article goes over how to:

  1. Activate Webex Within Your Course
  2. Set-up a Class Meeting
  3. Set-up Office Hours for Students to Sign-up


Adding the Webex link for Virtual Meetings and Office Hours

Webex is an online conferencing tool that enables you to have synchronous sessions with your students. In order to use Webex with your Blackboard course to reach your students, you must first create a link to the Tool. You can create the link from the course menu.


To Create a Menu Link On the top left area of the course menu, mouse over the “Add Menu Item” icon plus sign

Click on the Tool link

In the Add Tool Link box that opens:

bb add tool

Under Name, type in the name that you wish to give the link. (e.g. Webex Conference)

Under Type, select Webex from the drop down menu

Check the box for Available to Users, otherwise the students will not be able to see the link, nor access Webex

Click on Submit

Congratulations, you have created the link. You can now drag and drop, or use the arrows to move the link to the position that you want it to appear on your menu.


To Activate Webex Within Your Course

Click on the link that you created for Webex in your course

This will establish an LTI link to the Webex servers. If it does not work when you click on it, try again later.

After the LTI link is established, you will then see your options for setting up Webex within your course

In the Choose your features section, select the parts of the tool that you would like to use:

  • Classroom Collaboration:  Please do not choose we are not licensed for this tool.
  • Virtual Meetings: Use Webex to hold Live class meetings for review or recitation. 
  • Office Hours: Setup a schedule of virtual office hours appointments right from your Blackboard page.

Choose your features in Bb webex integration

Click Apply. They will now appear in a menu at the top of your page



Set-up a Class Meeting

To create a meeting, choose New Meeting.

Create meeting section of Webex for Bb

Fill in the meeting information:

1. Name of meeting

2. Date and Time of meeting, or if recurring meetings, date and time of first meeting.

3. Duration.  Note: It is ok to go over the meeting duration, your live meeting will not be cut off.

4. Session Type - leave as the default - Meeting.

5. Recurrence: IF this is one meeting, go ahead and choose Create Meeting.  If you are setting up weekly meetings for the semester see below.


New meeting information fill ins


To set up recurring meetings.


1. Choose if you want the meeting to repeat weekly or monthly.

2. Choose the repeat frequency (every week in this case).

3. Choose the days of the week for the repeat.

4. Check the radial button in from of the ending date and then choose the date. 

NOTE: It is very difficult to see the radial button in front of the end date.  If you do not check this button; the meetings will end by default after 10 occurrences.

5. Choose Create Meeting

REcurring meeting set up


You may be presented with a CAPTCHA. This is a feature of Webex and cannot be turned off.  Once complete your meetings will be created.


Set-up Office Hours for Students to Sign-up 

Once you set-up your office hours, those appointments and your availability will be available to students in all of your classes in which Cisco Webex is enabled. You only need to set-up the office hours once. 

  1. Within the Webex link on your Blackboard course menu, click on the Virtual Office Hours tab. 

  1. If you haven't done so yet, you'll need to click on the button to login and authorize Webex to manage your schedule. 

  1. The default meeting duration that students will be able to sign-up for will appear on the top-left. If you want a different amount of time for appointments, select the meeting duration from the drop-down menu. 
    Office Hours Meeting Duration 

  1. On the top-right, select a buffer time frame (or none) that you would like between scheduled appointments.  
    Webex Office Hours appointment buffer 

  1. Click on the time slots that you will be available for students to schedule office hour appointments with you. The office hours you have selected as available will appear outlined in blue. 

Webex Office Hours selected availability 

  1. Save the changes. 
    Webex Office Hours save button 


  1. Students will now be able to navigate to the Webex link on the course menu, click Office Hours and sign up to meet with you.  

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Article ID: 115043
Fri 8/28/20 6:02 PM
Mon 10/3/22 3:18 PM